Last Updated: October 6, 2026
1. Overview
This Privacy Policy applies to the E-Patrolling Management App (“App”), developed and maintained by HB GADGET Technology Solutions Pvt. Ltd., Nagpur, Maharashtra.
The E-Patrolling Management App is a digital patrolling and workforce management platform designed to help organizations manage patrolling activities, staff attendance, assigned locations, QR-based patrol verification, activity records, and operational reports through a centralized system.
This Privacy Policy explains what information the App may collect, how that information is used, stored, protected, and managed when users access or use the App.
By using the E-Patrolling Management App, you agree to the practices described in this Privacy Policy.
2. Scope of Use
The E-Patrolling Management App is intended for:
- Authorized personnel and staff members
- Supervisors and managers
- Administrators responsible for managing patrolling activities
- Registered users who are assigned access to the App
Access to certain features may depend on the user’s assigned role and permissions.
Users are responsible for using the App only for authorized activities and maintaining the confidentiality of their login credentials.
3. Information We Collect
Depending on the features enabled for your account, the App may collect the following information:
a) Personal and Work Information
- Name
- Employee or staff ID
- Designation or assigned role
- Mobile number
- Login and account information
- Work-related details required for managing patrolling activities
b) Attendance Information
The App may collect attendance-related information such as:
- Attendance date and time
- Check-in and check-out records
- Attendance status
- Assigned staff information
- Attendance verification data
c) Location Information
The App may collect location information when location-based features are enabled, including:
- GPS location
- Patrol start and end locations
- Location associated with assigned patrol areas
- Patrol route or movement information
- Geo-fencing information
- Location verification during patrolling activities
Location information is used to verify and manage assigned patrolling activities and improve operational visibility.
d) QR Code and Patrol Verification Data
The App may use QR codes placed at designated patrolling points or locations.
When a user scans a QR code, the App may record:
- QR code details
- Scan date and time
- User or staff information
- Associated patrol location
- GPS location, where enabled
- Patrol completion or verification status
This information helps organizations maintain digital records of completed patrol activities.
e) Photos and Camera Data
Where applicable, the App may request camera access for:
- Scanning QR codes
- Capturing attendance-related photos
- Uploading activity or incident photographs
- Supporting patrol verification
Photos or videos uploaded through the App may be stored and accessed according to the organization’s configured permissions and requirements.
f) Reports and Activity Data
The App may collect information related to:
- Patrol activity records
- Assigned locations
- Completed and pending patrols
- Staff activity
- Attendance reports
- Patrol verification records
- Operational reports
- Remarks or notes submitted by users
g) Device and Technical Information
The App may automatically collect certain technical information, including:
- Device type
- Device ID or identifiers
- Operating system
- App version
- Login activity
- Usage logs
- Error and performance information
- Technical diagnostics
This information helps maintain the security, stability, and performance of the App.
4. Permissions Required
The E-Patrolling Management App may request certain device permissions depending on the features being used.
a) Location Access
Location access may be required for:
- Verifying patrol locations
- Recording patrol activity
- Geo-fencing
- Location-based attendance
- Monitoring assigned patrol areas
- Confirming completion of patrol points
b) Camera Access
Camera access may be required for:
- QR code scanning
- Capturing photos
- Uploading activity-related images
- Attendance or patrol verification, where applicable
c) Mobile Number and Notification Access
Mobile number and related permissions may be used for:
- Account verification
- OTP-based login, where enabled
- Important notifications and alerts
- App-related communication
d) Other Device Permissions
Additional permissions may be required for specific features of the App. Users may review and manage device permissions through their device settings.
Some App features may not work correctly if the required permissions are denied.
5. Purpose of Data Collection
Information collected through the E-Patrolling Management App may be used for:
- Managing patrolling activities
- Recording patrol attendance
- Verifying assigned patrol locations
- Monitoring completion of patrol tasks
- Managing staff and assigned duties
- Maintaining QR-based patrol records
- Generating attendance and patrol reports
- Improving operational coordination
- Maintaining accurate activity records
- Providing alerts and notifications
- Improving App performance, security, and reliability
We collect and use information only for legitimate operational and App-related purposes.
6. Data Sharing and Disclosure
Information collected through the App may be accessible to authorized administrators, supervisors, and users based on their assigned roles and permissions.
Data may also be shared with authorized service providers or technical partners where necessary to:
- Host and maintain the App
- Provide technical support
- Maintain servers and infrastructure
- Improve system security and performance
Information will not be sold or used for unrelated commercial marketing purposes.
Information may also be disclosed where required to comply with applicable laws, legal processes, or valid legal requests.
7. Data Security
We take reasonable measures to protect information collected through the E-Patrolling Management App.
Security measures may include:
- Secure server infrastructure
- Data encryption where applicable
- Role-based access controls
- Authentication and access management
- Activity and audit logs
- System monitoring
- Restricted access to authorized personnel
While reasonable security measures are implemented, no digital system or method of data transmission can be guaranteed to be completely secure.
8. Data Retention
Information may be retained for as long as necessary to:
- Provide and maintain App functionality
- Maintain attendance and patrol records
- Generate operational reports
- Meet organizational record-keeping requirements
- Resolve disputes or technical issues
- Maintain security and audit records
- Comply with applicable legal requirements
Retention periods may vary depending on the type of information and the organization’s requirements.
9. User Responsibilities
Users of the E-Patrolling Management App are responsible for:
- Using the App only for authorized activities
- Keeping login credentials confidential
- Providing accurate information where required
- Not sharing account access with unauthorized individuals
- Not attempting to access restricted information
- Not misusing location, attendance, patrol, or reporting features
- Following applicable organizational policies when using the App
Unauthorized access, misuse, or improper sharing of information may result in restriction or termination of access and may be subject to applicable action.
10. Monitoring and Audit
Activities performed through the App may be recorded and monitored for:
- System security
- Account protection
- Patrol verification
- Attendance management
- Operational monitoring
- Troubleshooting
- Prevention of unauthorized access or misuse
- Maintaining accurate system records
Audit information may include login activity, QR scans, attendance records, patrol activity, location verification, and other actions performed within the App.
11. User Rights
Subject to applicable requirements and organizational policies, users may have the right to:
- Access information associated with their account
- Request correction of inaccurate personal information
- Request clarification about the use of their information
- Request deletion of information where applicable and permitted
Certain information may need to be retained for operational, security, record-keeping, or legal purposes.
12. Children’s Privacy
The E-Patrolling Management App is intended for authorized users performing assigned work or operational activities.
The App is not specifically designed for children. We do not knowingly collect personal information from children for unrelated purposes.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in the App, its features, data practices, or applicable requirements.
Any updated version will include a revised “Last Updated” date. Users are encouraged to review this Privacy Policy periodically.
14. Contact Information
For questions, concerns, or requests related to this Privacy Policy or the E-Patrolling Management App, you may contact:
HB GADGET Technology Solutions Pvt. Ltd.
1st Floor, Mahima Apartment, Plot No. 414,
Hanuman Nagar, Nagpur, Maharashtra – 440009
Website: www.hbgadget.inPhone: +91 7030811115